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The regular Hamlin Township meeting was held on February 8, 2016 at 7:00pm at the Hamlin township office with Chairman James Trussell presiding. Township Supervisor Myers and Supervisor Stroup were present.

Guests present were Brian Sees, Wally Howard, Dave Okerlund, Calvin DeFoe, Skye Ognen, Dick Raught, Ted Lutz, Bill Belitkus, Karen Sees, Cathy Himes, Chuck Abraham, and Ted Howard.

Meeting was called to order by Chairman Trussell.

Wally Howard asked the status of the Kushequa sewer system project. The supervisors informed Wally that due to the change in engineers the township has to start at the beginning for the new system.

Karen Sees informed the supervisors of the fundraiser event for the MJ2KB and Save the Rails. She updated the public as to state the trail is coming and trying to save the rails is another part of the project. Intel conference has begun. Online surveys and information regarding the project. Residents are able to express their opinions and concerns on the survey portion.

The minutes from the December meeting were reviewed. Supervisor Stroup made a motion to accept the minutes Supervisor Myers 2nd, all in favor.

The Treasurer’s report was reviewed. Chairman Trussell made a motion to accept the Treasurers report Supervisor Stroup 2nd, all in favor.
Supervisor Myers made a motion to pay the monthly bills. Supervisor Stroup 2nd, all in favor.

The Secretary Report was reviewed. Supervisor Stroup made a motion to accept the Secretary report. Supervisor Myers 2nd, all in favor. Chairman Trussell made a motion to appoint Secretary Sluga as voting delegate at the PSATS Conference in Hershey April 17-20, 2016, Supervisor Stroup 2nd, all in favor.
Chairman Trussell made a motion to permit Secretary to stay at the lodge in Hershey instead of commuting from Lititz this year, Supervisor Stroup 2nd, all in favor.

The Maintenance Report was reviewed. Chairman Trussell made a motion to accept the Maintenance Report, Supervisor Myers 2nd, all in favor.
To expand on the report it was announced that Supervisors Stroup meets with the road crew on Monday morning to discuss any projects and concerns of the week. This has been working well to keep supervisors informed of the road crew activities. The issues with Pump Station C were discussed and it was suggested that Davis Electric be contacted to troubleshoot the station. Morgan stated there is a log of all call outs with dates and times and codes he has kept the log since December 2015. It was suggested Konzel construction be contacted to try to reach a resolution to this problem ASAP.

The Park Committee is once again under discussion. Supervisors are in agreement there should be 5 members on the committee. One supervisor and members of the community. As of this date the committee members are: Jan Burt, Skye Ognen, representing the sports boosters, and Jim Trussell representing the supervisors. The committee is still in need of 2 more members from the community.

Skye Ognen informed the Supervisors of the sports booster’s projects for the upcoming ball season. The dugouts have had new concrete poured, and the field will be upgraded. The infield will be graded down and more fill brought in to bring it up to standards.

Supervisors discussed vacant properties and the option of making the sewer accounts inactive. Two properties in questions have been vacant and the water is shut off. Both properties are for sale at this time. The supervisors will research and respond to the residents. Supervisors have asked for a list of all inactive sewer accounts in the community.

Chairman Trussell made a motion to accept Resolution 12-28-2015 providing for supplemental appropriations for the 2016 budget regarding Act 13 impact fee revenues. Supervisor Myers 2nd, all in favor.

Supervisor Stroup made a motion to accept Resolution 01-2016-1 authorizing Berkheimer as the Earned Income Tax Collector. Chairman Trussell 2nd, all in favor.

Supervisor Stroup made a motion to accept Resolution 01-2016-2 authorizing Township Treasure to approve certain operating disbursements that may become due and payable prior to board of supervisors official review and approval. Supervisors Myers 2nd, all in favor.

Supervisor Myers made a motion to accept Resolution 01-2016-3 setting fees and costs for Hamlin Township for 2016. Supervisor Stroup 2nd, all in favor.

Chairman Trussell made a motion to accept Resolution 1-2016-5 fixing the tax rate for the year 2016. Supervisor Myers 2nd, all in favor.

Chairman Trussell made a motion pursuant to 53 P.S. §65917 (b), the Board of Supervisors authorizes the advertisement of the intent to appoint Felix & Gloekler, P.C. to audit the accounts of the Township for the 2015 fiscal year in place of the Board of Auditors and authorizes the preparation of a Resolution to make that appointment to be considered by the Board of Supervisors at a meeting held at least 30 days after the advertisement appears in the Bradford Era. Supervisor Myers 2nd, all in favor.

Having no further business to come before the board, Chairman Trussell made a motion to adjourn. Supervisor Myers 2nd, all in favor. Meeting adjourned at 8:10pm.

Submitted by
Kathy Sluga
Secretary/Treasurer